Pain

Canberra Metro engaged Canberra Light Rail Stage 2A as a complex PPP submission involving multiple consortium members, including Pacific Partnerships, John Holland, CPB, and UGL. The project required coordination across numerous workstreams covering technical, commercial, legal, financial, and operational domains, with more than 50 scope modifications and over 100 RFIs. The challenge was to manage these activities under a tight six-month timeline, ensuring alignment between the consortium members and government stakeholders, maintaining bid quality, resolving issues promptly, and keeping all parties informed and engaged.

Solution

Struber embedded two dedicated roles to manage the program end-to-end. The Submission Manager oversaw all RFIs, scope modifications, review cycles, and document quality, ensuring every submission component was accurate and aligned. The Interactive Manager coordinated 17 interactive sessions and five specialist break-outs, facilitating productive discussions, addressing complex issues, and bridging communication between the consortium and government. Struber’s team applied structured bid governance processes, hands-on facilitation, and careful planning to streamline collaboration, resolve risks proactively, and ensure deadlines were met efficiently.

Result

Struber successfully closed over 100 RFIs and resolved 50 scope modifications, coordinating 17 interactive sessions and five break-out discussions with more than 50 stakeholders. The final bid presentation was delivered in-person and online to 50 government representatives, and a persuasive investor bank-day presentation was prepared. The submission received positive feedback, resulting in a successful bid and the commencement of the project. Struber’s approach ensured smooth collaboration, maintained bid integrity, and left Canberra Metro with a robust, well-coordinated procurement process, setting a benchmark for future PPP submissions.